Invitation to Submit

Authors are invited to submit abstracts for possible inclusion in the conference program. The conference theme,“Emergency Care: Expanding the Horizon” aims to explore the innovation, adaptation and perseverance of delivering emergency care in challenging environments. The ICEN 2016 subthemes include:

  • Access and delivery of emergency care in austere, rural and remote areas;
  • Innovative models of emergency care delivery;
  • Patient focused care delivery in vulnerable population groups.

All submissions will be reviewed by the scientific committee for quality and applicability to the themes identified above.

A Word template is provided for the submission of 500-word abstracts. The abstracts will be assessed by the conference program committee. Submissions are due by 6 July 2016, late submissions can still be entered for consideration until the end of July.

All abstracts are to be submitted electronically via the Presentation Portal.

The receipt of abstracts will be confirmed by an acknowledgment email. Review will be undertaken by the 2016 Scientific Convenors. All applicants, successful or otherwise, will be notified within an appropriate time frame to allow registration during the Early Bird Registration phase.

Instructions regarding the format of posters or oral presentations will be sent to successful applicants.

End July 2016

Late abstracts will be considered until the end of July 2016.  Submit through the Presentation Portal.

August 2016

Abstract acceptance emailed.

31 August 2016

Presenter registration due

Presentation Portal

To submit a presentation you will be asked to enter your email address and create a password.

Once you have created an account you can submit abstracts. You can log back in to submit more abstracts and to register for the conference.

Abstract Template

Use this .doc template (MS Word or compatible) to prepare your submission.

Ensure you save your file with the last and first name of the submitting author for the file name (Lastname-Firstname) prior to upload.

Submission Procedure

  1. Prepare your abstract
    Prepare your 500 word abstract using the Word template above. This applies for oral and ePoster submissions.  Save your file to your computer with the last and first name of the submitting author for the file name (Lastname-Firstname).
  2. Enter your contact details
    Go to the Presentation Portal (above) to enter your contact details.
  3. Enter your abstract details
    Enter the details for each abstract you are submitting and upload the associated Word document.

Abstract Details

For each abstract you submit you will be asked to enter the following information:

  • Presentation title
  • Preferred presentation format
  • Theme
  • Name/s of author/s
  • Affiliation/s of author/s
  • Indicate the presenter
  • Short (100 word) biography of the presenter

Presenters Registration

All presenters will be required to register for the conference and pay the appropriate registration fee. Presenters also need to meet their own travel and accommodation costs.

Presentation Formats

We invite you to submit abstracts for the following formats. While you will be asked to indicate your preferred presentation format, the program committee may request an alternative format be considered. The committee will allocate abstracts and papers to the program taking into account the preference of authors and the balance of the program.

All submissions (oral, rapid-fire, ePoster) are required to submit a word abstract using the template provided. Submissions not using the template will be asked to resubmit or may not be considered.

Oral Presentation

It is anticipated oral presentations will be allocated 15 minutes presentation; 5 minutes question time; 5 minute room change.

Oral presentations will be scheduled during the concurrent sessions in the conference  program within the stream that they are best suited to.

Rapid Fire Oral

5 minute presentation with 5 slides.

Rapid Fire is an alternative to the traditional oral presentation. It allows either the beginner or experienced presenter to showcase a quality activity that has improved practice in line with the themes or sub-themes of the conference. Presentations will be 5 minutes with a template of 5 slides provided.


Electronic posters will be prepared in PowerPoint and displayed for the duration of the conference on monitors in the exhibition and catering area. The posters will rotate automatically and each poster will be shown for one minute. Delegates will be able to pause individual posters to view them in more detail. ePosters will also be available to view in the conference app.

If your abstract is accepted you must design your ePoster using the template and instructions below. Save this template to your computer to begin designing your poster.

Please use the template provided to prepare your poster; all posters will have the banner graphic and control bar.

The layout is also at your discretion, however, brevity and clarity are the essence of a good ePoster. The aim of the electronic poster is to display your project or idea in a concise form, enabling delegates to grasp the essentials of the subject in a short time frame.

It is critical you check your ePoster on a computer other than the one you use to create the ePoster. This allows you to check any photos, audio or videos are embedded correctly and the layout and fonts transfer as you want.

We will not be editing your ePoster but will check for any obvious issues. If we spot anything that clearly doesn’t look correct we will ask you to check your ePoster.

Your saved PowerPoint file must have the .ppt or .pptx suffix.
Your ePoster should be less than 20MB.
All completed ePosters must be emailed to the Conference Secretariat

At the time of the Conference


  • Session Chair Guidelines
  • Presenter Guidelines

Audiovisual Equipment

Each lecture room will be equipped for the presentation of Power Point slides and include a data projector, computer (with external speakers), lectern and microphone. Other audiovisual aids, such as Overhead Projectors, are not available

Presentation Files

Video and audio clips should be embedded in your Power Point slides rather than linking to external files.

Presenters will take their Power Point slides to the conference on a memory stick, where an audiovisual technician will load your presentation.

All slides will be run from a central presentation computer. However, if you have a complex presentation, which includes multiple media files, we suggest you bring your own laptop as a backup in case of difficulties loading your presentation.